DUTIES AND RESPONSIBILITIES:
Financial Management Division:
- SCM Financial Planning and Implementation Group - Staff are responsible for budget development and expenditures control for the Clean Water Program, such as, but not limited to, the development of Schedule 14; monitoring and monthly reporting of actual revenues and expenditures; development of projections for revenues and expenditures; cash analysis and projections; and analysis of fees for special services. Staff also performs work related to fund administration, such as coordinating with the Office of Accounting for the release of encumbrances and appropriations and with the Controller’s Office to close inactive funds.
- SCM Financial Reporting Group - Primary staff activities are related to the issuance of Commercial Paper and bonds, rating agency updates, financial disclosures related to debt (annual continuing bond disclosure, Green Bonds disclosure, Adverse Events disclosure), certifications (Loan and other debt related agreements), annual financial audit of the SCM Enterprise Fund, review of proposed agreements to ensure compliance with debt tax rules. Staff performs work that helps to ensure reporting data is correct and reliable, maximizes efficiency of financial operations, and promotes financial compliance. Additionally, staff develops and/or coordinates the benchmarking of financial metrics, ESG (Environmental Social Governance) style reporting, and other financial items that is accessible to the public on-line, and is updated at regular intervals in order to bring transparency of the financial operations of the Clean Water Program.
- Cost Recovery Group - Cost Recover work performed by staff include the development of billings, for example, sewer damages, reimbursements for special projects, revenue leases, interdepartmental reimbursements; MOU development of MOUs that produce revenues; FEMA reporting and reimbursements, and other related cost recovery work products. Staff coordinates with LASAN divisions, other Bureaus and departments for obtaining appropriate cost accounting information; and other activities related to rates, fees, and charges of the Clean Water Program.
Administration Division:
These positions involve planning and directing professional and clerical staff in areas such as budget development and monitoring, purchasing, personnel, public outreach, general clerical support, and timekeeping. Successful candidates will possess strong knowledge of budget development and monitoring, supervisory practices, purchasing policies, and personnel policies. Upon management
request, these positions will also lead or execute more complex projects.
Customer Care Division:
- Supervise Sr. Administrative Clerks/Sr. Communications Operators, Principal Communications Operators, Management Analysts, Accounting Clerks, Administrative Clerks, and Communications Information Representatives (CIR) positions in the Call Center;
- Assign, review, and evaluate the work of billing staff to apply, adjust, and/or credit the Solid Resource Fee, Extra Capacity Charges, & Bulky Item Fee, while adhering to policies, procedures, rules, and regulations of the LAMC and City Ordinances;
- Identifies, researches, investigates, analyzes, evaluates, and verifies account information from in-house resources, field investigations, and external parties to create, modify, and/or resolve billing disputes.
- Collects and interprets data, determines alternative solutions and consequences, exercises independent judgment, recommends a course of action, and prepares reports and documentation, as necessary.
- Prepares routine memos, letters, and reports to other City offices, private citizens or companies, or other governmental agencies.
- Address issues on waste hauling service requests, billing, and collection of customer accounts;
- Deal tactfully and effectively with all levels of people; resolve citizen or employee inquiries/complaints either over the telephone or direct same to appropriate agency;
- Establish protocols and training material for handling questions received in the Customer Care center;
- Carry out practices of budget preparation and personnel management procedures;
- Work on a variety of Sanitation programs to meet department objectives;
- Perform Division Manager functions in the absence of the Division Manager, as needed.
Solid Resources Citywide Recycling Division:
The Solid Resources Citywide Recycling Division (SRCRD) develops, implements, and enforces environmental programs that promote source reduction, recycling, and organics diversion. The Division leads policy development, partners with stakeholders, and advances public outreach and education efforts. SRCRD operates the City’s seven S.A.F.E. Centers, which provide collection and recycling services for household hazardous waste, electronic waste, used oil, and batteries. It also oversees the City Facilities Recycling Program, delivering blue-bin collection and related recycling services across City facilities. In addition, the Division administers the Waste Hauler Permit Program, Construction and Demolition Facility Certification Program, Green Business Program, Recycling Market Development Zone Program, Brownfields Program, Food Rescue Program, and the Comprehensive Plastics Reduction Program. SRCRD also provides education, outreach, waste diversion, and financial accounting and auditing functions within the recycLA program. The Division coordinates regional partnerships through the Los Angeles Regional Agency and prepares its annual compliance report. Beyond operations, SRCRD engages the community through composting workshops and donation drives held throughout the year. Through these programs SRCRD helps the city achieve its waste diversion and sustainability goals.
Administrative/Finance Section (1 Position):
- Position directs and supervises staff in the Finance/Administration/Contracts section in managing the budgetary, purchasing, financial, contract and personnel related duties for the entire Division. Responsibilities include, but are not limited to:
- Prepare, maintain, administer and monitor the Division’s budget specifically relating to the various special trust funds. Prepare annual budget and special trust fund schedules. Responsible for the ongoing budget monitoring and control of expenditures.
- Oversees and monitors the processing of the Division’s procurement requests, including; purchase orders, requisitions, encumbrance documents (IDO, AFE, GEF, etc.), payments/invoices, and other related purchasing documents.
- Conduct research, analyze, reconcile and prepare various financial, revenue and cost reports for management including the monthly financial status report and expenditure programs.
- Research, develop and implement automated financial and cost reporting systems to monitor expenditures by account, project and funding source for the various programs in the division.
- Monitor, track and oversee the collection and reconciliation of fees for the various programs in the Division.
- Oversees the development, execution and administering of contracts.
- Responsible for briefing executive management, Board, Council, Mayor and CAO on Division’s financial and budget projections.
- Oversee and manages the Division’s personnel hiring, training, travel, time keeping, pay checks, IT and communication requests, equipment inventory and other general administrative functions.
SKILLS, KNOWLEDGE, ABILITIES, AND PERSONAL QUALIFICATIONS:
- Proficient in Microsoft Office, Google applications, and other relevant software
- Ability to work under tight deadlines with minimal supervision;
- Ability to exercise good judgment, communicate with management and other staff, and develop working relationships with peers, staff, and professional contacts;
- Strong writing, oral presentation, project management, organizational, and supervisory skills
- Exhibit leadership, professionalism, and maintain good attendance.
