job openings

• Must currently have a full-time, regular appointment as an Executive Administrative Assistant with the City of Los Angeles or have status in the classification.

The Executive Administrative Assistant II (EAA II) will provide administrative support to the Deputy City Engineer who oversees the Los Angeles Convention Center Expansion and Modernization Project.

The incumbent will act as the receptionist for the Deputy City Engineer by screening telephone calls, recording messages, referring callers to the appropriate personnel, responding to general inquiries, and responding to requests for information.

The incumbent will maintain meeting calendars for the Deputy City Engineer by scheduling appointments, arranging meetings, reserving meeting rooms, notifying participants, making travel arrangements and accommodations, and arranging for travel/expense reimbursements, when applicable.

The EAA II will be responsible for preparing letters, memorandums, reports, agendas, confidential documents, and other documents. They will edit and format all typed documents for clarity, sentence structure, spelling, and grammar. The incumbent will draft and type routine correspondence and reports in response to general inquiries concerning the operations of the Executive Division.

They are also responsible for receiving all incoming Division mail, reading mail contents for appropriate routing, and forwarding select mail to the Deputy City Engineer.

The EAA II will exercise considerable independent judgment in organizing, coordinating, and performing administrative support work. They are also expected to handle highly sensitive documents and will need to maintain the strict confidentiality of information obtained.