job openings

APPLICATION DEADLINE September 26, 2025, or until sufficient applications have been received.

LOCATION: City Hall East, 18^th Floor

BACKGROUND

The Los Angeles City Fire Department has an emergency appointment opportunity for one (1) Executive Administrative Assistant II assigned to the Emergency Operations Bureau. The position provides high-level administrative support to the Bureau Commander and executive staff in a fast-paced, confidential, and highly visible environment.

WORK SCHEDULE

The Los Angeles City Fire Department offers 5/40 and 9/80 work schedules for this position. Work hours are generally Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional adjustments based on operational needs.

RESPONSIBILITIES

Under the supervision of the Bureau Commander or designee, the Executive Administrative Assistant II performs duties including, but not limited to:

•      Serving as the primary administrative support for executive staff, handling confidential and sensitive information.
•       Screening and directing telephone calls, visitors, and correspondence on behalf of the executive.
•       Scheduling, coordinating, and maintaining executive calendars, meetings, and conferences.
•      Preparing agendas, minutes, memoranda, correspondence, and reports with accuracy and professionalism.
•      Organizing and maintaining detailed office records, files, and databases.
•      Coordinating travel arrangements, accommodations, and verifying expense reports.
•      Researching, compiling, and summarizing information for executive use.
•      Exercising independent judgment in interpreting departmental policies, procedures, and regulations.
•      Assigning and reviewing work of clerical support staff, as needed.

REQUIREMENTS

Two years of full-time paid experience as a Secretary or in a class at least at that level performing office clerical work, including:

•     Screening calls and visitors
•     Maintaining appointment calendars
•     Arranging and preparing for meetings
•     Taking minutes of meetings
•     Reviewing and editing documents
•     Routing and tracking correspondence
•     Composing routine correspondence

PREFERRED SKILLS AND KNOWLEDGE

• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite and electronic scheduling systems
• Knowledge of City administrative rules, policies, and procedures
• Ability to communicate effectively and maintain confidentiality

License:
A valid California driver’s license may be required.

EMERGENCY APPOINTMENT NOTICE

This emergency appointment opportunity is not a civil service examination for regular appointment. Emergency appointments are NOT automatically registered to take the examination when it becomes available. An appointee to an emergency appointment position will need to apply to take the exam when the bulletin opens, like all other candidates. To transition into a regular civil service position, an emergency appointee would need to pass the examination and score high enough to be reachable when the Department certifies the eligible list. If the emergency appointee is not reachable, their emergency appointment will end. The appointment may not exceed one year and must be terminated immediately when a regular appointment can be made from an eligible list.