Senior Administrative Clerk

Water & Power

Transfer | Location: Civic Center

Annual Salary

$75,209.76 - $93,438.00

contact information

Gianinni Rodas/Margo T. Najar
2133675284/2133673826
retire@ladwp.com

job description

RESPONSIBILITIES AND REQUIREMENTS OF THE POSITION MAY INCLUDE:
• Performs or may provide backup timekeeping/personnel duties; including posting of daily time, verification of required documentation, updates absence from duty records, prepares timekeeping and personnel-related documents; data gathering and reporting; collecting/assembling confidential data, conducting document research; using Workday;
• Performs or may provide backup processing of various invoices and documents for payment;
• Performs or may provide backup document imaging work and records retention for the Retirement Plan Office (RPO); including coordination and documentation of workflow/process and desk manuals, scanning, indexing, verification for quality assurance, and maintenance of RPO paper and electronic records;
• Supports professional staff with routine assignments and special projects; types, organizes, duplicates and/or distributes documents (e.g. training and selection interview materials, correspondence, contracts, reports); composes routine correspondence; proofreads and edits materials for accuracy, content, and consistency; maintains various databases and filing systems; prepares files for records retention; schedules interviews, reserves conference rooms;
• Facilitate the secure delivery of urgent and sensitive documentation across city departments;
• May provide assistance and/or general information by phone or at the public counter to members, retirees, and others;
• May provide as needed clerical support to RPO Managers;
• May be assigned other work within the RPO for cross-training purposes and to meet operating needs.

CANDIDATES WILL BE EVALUATED FOR THE FOLLOWING WORK-RELATED SKILLS, KNOWLEDGE, ABILITIES AND OTHER QUALIFICATIONS BY INTERVIEW OR OTHER MEANS, AS SPECIFIED:
• Ability to effectively handle confidential documents and/or information;
• Knowledge and ability to use Microsoft Word and Excel is required; knowledge and ability to use Microsoft Access, Workday, and Records retention application is desirable;
• Knowledge of LA City, LADWP, and MOU requirements, policies and procedures related to clerical work, timekeeping, procurement, and accounts payable;
• Knowledge of rules of grammar, punctuation and spelling;
• Ability to proofread documents and detect calculation and grammatical errors;
• Ability to comprehend and follow oral and written instructions;
• Ability to prioritize, organize and complete multiple tasks in a timely manner accurately/efficiently to meet deadlines;
• Ability to perform basic mathematical calculations (add, subtract, multiply, divide, percentages) and use an adding machine and/or calculator;
• Ability to demonstrate sound independent judgment and initiative; Ability to coordinate and review the work of others.
• Ability to communicate effectively and deal tactfully with internal and external customers and co-workers.
• Ability to work as part of a team, to be flexible and handle a variety of assignments.
• Attendance is an essential job function. Due consideration will be given to attendance.

While training for the new position, selected candidate will report daily Monday through Friday. After the training period, selected candidate will report as provided under Department rules. A valid California Class C Driver's License is required and must be maintained during the course of employment. A performance test may be administered. Due consideration will be given to attendance. 

How to apply

Interested candidates must submit a City Application via email to retire@ladwp.com. Please include Senior Administrative Clerk 25J-55CTO-004 in the subject line. Applications will be reviewed for relevant background, experience, and qualifications as indicated in the Job Description. An application screening may be conducted.


Respond By: Open until enough applications have been received and therefore may close without notice.