job openings

SUMMARY:

The Mayor’s Office of Grant Administration provides administrative oversight of grants and general fund expenditures. The Office is committed to ensuring that public funds are managed and spent in compliance with all applicable laws, regulations, City policies, and grant requirements. Its responsibilities include reviewing budgets, monitoring grant performance, managing contracts and procurements, and promoting financial accountability across City departments and funded programs. Through this work, the Office helps safeguard federal, state and local grant funding, as well as public resources. It also supports transparency, efficiency, and compliance in local government operations.

This position will perform and assist with duties and tasks related to the financial management and reporting of City contracts, as well as local, state and federal grants. Requires accurate accounting, reporting of grant and general funds, adherence to budget and grant limitations, and timely submission of financial reports.

PRIMARY RESPONSIBILITIES:

Perform and assist with duties and tasks related to the financial management and reporting of City contracts, State and Federal grants.

Job duties include: 

• Substantiate financial transactions by auditing documents submitted to the City to ensure compliance with contract requirements, accurate accounting, reporting of grant funds, adherence to budget limitations, and timely submission of financial reports;

• Comply with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions;

• Document financial transactions by entering account information and process supply requisitions, purchase orders, and other procurement transactions within the City Financial Management System (FMS 2.0);

• Reconcile financial discrepancies by collecting and analyzing account information;

• Prepare financial reports of revenue and expenditure in accordance with grant requirements;

• Prepare single audit schedules and Generally Accepted Accounting Principles (GAAP) conversion worksheets;

• Perform budget review and budget modifications;

• Assist with writing and adhering to City of Los Angeles Council transmittals with regards to grant acceptance and budgets;

• Carry out field monitoring visits to collect data; and

• Other related duties and tasks as assigned.

REQUIREMENTS:

• Graduation from a recognized four-year college or university, with either a major in accounting or at least 24 semester/36 quarter units in accounting; OR at least two years of accounting experience at the level of City Accountant.

• Working knowledge of Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS), and other governmental regulations and cost principles (i.e. OMB circulars).

• Working knowledge in data processing principles as they apply to accounting, and general auditing principles.

• Proficiency in Microsoft Word and Excel programs.

• Must possess excellent customer service, verbal and written communications skills.

• Must have experience and strong track record working with multiple agencies and organizations simultaneously, working as part of a team, while also demonstrating initiative and the ability to work independently.