LADWP intends to fill one Senior Administrative Clerk position in the Executive Office of the Communications & Community Affairs Division.
This position will report directly to the Utility Executive Secretary, and will be responsible for duties that may include, but are not limited to the following:
- Prepare, review, and assist with assembly of correspondence, memos, and Board Packages.
- Create, edit, proofread, and revise documents for accuracy, consistency and in conformance with established policies and procedures.
- Maintain office files (FileNet) and perform records retention functions.
- Prepare and review travel plans and expense reports in Extensity.
- Work in conjunction with other clerical personnel providing support for managers and supervisors in Customer Service, Communications and Community Affairs.
- Pick-up, distribute, sort, and file mail for delivery.
- Track Internal & External Communications Division Translations.
- Serve as back-up to the primary timekeeper, performing timekeeping duties that include, but are not limited to: the preparation and posting of time in Worktech and the Employee Information System (EIS); prepare, review, correct and maintain various timekeeping documents; perform timekeeping audits related to payroll reports; generate Personnel Action Notice(PANS);process, maintain, input, and validate personnel transactions using the Human Resources Management System (HRMS).
- Serve as back-up Personnel Clerk and P-Card Coordinator.
- Assist in trust fund activities including issuing checks, preparing checks for mailing, requesting reimbursements, verifying trust fund balances, and other related trust fund activities.
- Process and track monthly mileage reimbursements and prepare daily newsclips for the Department.
- May go up on Article 33 in the absence of the Utility Executive Secretary.
- May perform department sponsored special projects and other related duties, as required.
A valid California Driver’s License and a good driving record are required and must be maintained during employment. The selection process may include a resume review, screening, interview, performance exercise or any combination thereof. Due consideration will be given to previous experience, training, and attendance.
Please note that the LADWP Retirement Plan has changed. Prior to interviewing or accepting the job offer, we recommend you review the information available on the new Tier 1 and Tier 2 benefits at http://retirement.ladwp.com/Tier2.html
