job openings

Responsibilities and requirements of the position include:

Perform complex clerical work which requires frequent exercise of independent judgment and a good knowledge of Department and Division functions, policies, and procedures; must work well independently or as a team, complete tasks in a timely manner, and organize and prioritize work as follows:

• Assist the Contract Administrators in the WETS' Division in procuring and administering personal services contracts including task management, invoice processing, contract compliance, and Contracts Committee/Board packages preparation.
• Review, proof, and process internal, external, and contract correspondence incompliance with LADWP and Division policies and procedures.
• Perform scanning, electronic filing, and e-mailing of documents.
• Communicate effectively with other personnel, supervisors, vendors, various divisions, labor organizations, and City agencies through the procurement process and comply with Supply Chain Services policies and procedures.
• Collect data from invoices and integrate cost data to provide monthly reports addressing contract expenditures, subconsultant costs, Minority/Women Business Enterprise participation, and various other parameters; maintain contract document files.
• Utilize Microsoft Word, Access, Excel, PowerPoint, Outlook, and Professional Services Tracking System.
• Type and process internal and external correspondence, Board letters/packages,
• reports, travel authorities/plans, expense statements/reports, maintain various logs
• including mileage reimbursements and other related documents.
• Maintain reports, correspondence, into FileNet and/or servers. Assist with personnel
• activities that require confidentiality, planning, organizing, prioritizing, and maintain the WETS e-mail account.
• May provide clerical support to WETS Executive office in the absence of the Utility Executive Secretary on Article 33 assignment.
• Training may be conducted at various LADWP locations. May be assigned other work within the Division for cross-training purposes and to meet operational needs. Performs related duties as required.
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Candidates will be evaluated for the following work related skills, knowledge, abilities and other qualifications by interview or other means, as specified:

• Knowledge of clerical and correspondence procedures and practices as contained in the LADWP Secretarial Manual; general office practices; including grammar, spelling, punctuation, filing, and records keeping procedures; telephone answering techniques; and the Clerical MOU.
• Ability to manage high-priority tasks with short deadlines; prioritize, organize, and complete tasks in a timely manner; pay close attention to detail; work well independently as well as with others; and communicate clearly and effectively verbally and in writing.
• Knowledge of and ability to use standard mainframe and personal computer applications including Microsoft Office software (Access, Word, Excel, PowerPoint, and Outlook) Adobe Acrobat, Intranet/Internet.
• Ability to use FileNet, extensity, eRSP, RCAS, WorkTech and related mainframe applications is desired.

A performance test may be given. A valid California Class C Driver’s License is required and must be maintained during employment. Overtime is available, and attendance record may be evaluated.