job openings

Executive Administrative Assistant III

Transfer/Pay-Grade Advancement Opportunity

Salary Range: $78,195.60-$114,380.64

Location: Los Angeles Convention Center

(w/ Complimentary Parking)

The Executive Administrative Assistant III provides executive support to the Executive Office of the Los Angeles City Tourism Department (CTD) and serves as the personal secretary to the Department’s Executive Director.

On a daily basis the Executive Administrative Assistant III schedules meetings and appointments, and maintains the personal calendar of the executives; monitors and maintains boardroom and conference room use; answers, screens and places telephone calls; reviews and routes incoming mail; interacts with and assists government officials, business executives, department employees and the general public; prepares correspondence often of a sensitive and/or confidential nature for the Executive Director’s signature; and maintains official files and records regarding CTD’s operations. Other duties may include preparing expense statements, making travel arrangements, and other duties as assigned.

The position assists with providing support to the Department Commission. Associated duties include taking meetings minutes, transcribing and composing correspondence for the Commission President, preparing timesheets and attendance reports for the City Clerk, and arranging orientation activities for new Commissioners.

Lastly, please be advised that CTD intends to fill this vacancy via the Civil Service Transfer process or via Pay-Grade Advancement.

MINIMUM REQUIREMENTS:

Individuals with current status in the class of Executive Administrative Assistant III are encouraged to apply for this transfer opportunity.

Pay-grade advancements are also being considered, therefore individuals with current status in the class of Executive Administrative Assistant II may also apply.