TRANSFER OPPORTUNITY
APPLICATION DEADLINE: October 2nd, 2024
LOCATION: LAFD – Recruit Services Section,14345 Arminta Street, Panorama City, 91402
BACKGROUND
The Los Angeles City Fire Department has a transfer opportunity for a Senior Administrative Clerk (1368). The Senior Administrative Clerk will be assigned to the Training and Support Bureau, Recruit Services Section.
WORK SCHEDULE
The Los Angeles City Fire Department offers 5/40 and 9/80 work schedules. This position is in-person, no telecommuting.
RESPONSIBILITIES
Under the guidance of the Supervisor, the Class performs the following duties:
- Assist with managing the processing of purchase orders and invoices, working in close collaboration with Drill Tower Staff, LAFD Purchasing Section, and external vendors. Systematically organize and electronically file related documentation using office scanners and software applications, including Microsoft Excel and Google Sheets.
- Provide comprehensive clerical assistance to the Recruit Services Section, including the composition and editing of routine correspondence, reports, and other documents. Utilize Microsoft Office, Adobe PDF, Google Drive, and Google Calendar to manage and review correspondence, oversee inventory, and facilitate the processing of documents through the Assignment Tracking and Reporting System (ATRS).
- Assist in gathering data on recruit demographics to support the development of narratives for reporting purposes.
- Support the Recruit Training Officer by coordinating requests for State Fire Training courses and ensuring the follow-up with state agencies and sworn members to process certifications.
- Execute various clerical duties as needed to support the overall function of the Section.
REQUIREMENTS
- Demonstrated expertise in utilizing Gmail and the Google Workspace suite (formerly G Suite), including Google Docs, Sheets, Slides, and Drive. Extensive experience with Microsoft Office applications such as Word, Excel, and PowerPoint. Competency in Adobe Acrobat for document management and editing.
- A solid understanding of municipal processes and procedures relevant to the role. Ability to navigate and apply city-specific regulations and practices effectively.
- Strong organizational and clerical skills, including the ability to manage and prioritize multiple tasks efficiently. Excellent communication skills, both written and verbal, with a keen attention to detail.
- Proficiency in using office equipment and technology, including scanners, printers, and other standard office machinery.
- Demonstrated ability to maintain confidentiality, exercise discretion, and uphold the highest standards of professionalism in all interactions.
TRANSFER NOTICE
These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. City employees must have status in the classification and must have successfully completed his/her/their probationary period in the classification for which they are applying for.
