job openings

The duties of the Management Assistant in the Contracts unit includes, but is not limited to:

•  Assist in creating and updating boilerplates based on grant requirements in direct consultation with the City Attorney, EWDD Management, contract monitors, and other internal/external staff
• Utilizing appropriate boilerplate for anticipated contracts and structure them based on funding source, program, scope of work, and other contract related factors
• Assist in the review of contract authority packages for accuracy, completeness, proper procurement and documentation before preparing contracts
• Ongoing collaboration with the contract monitors to determine documentation required for contract execution, including those necessary for compliance with City ordinances
• Assist in conducting the Living Wage Ordinance process, including review of documentation for accuracy, and ensuring timely compliance based on City legal mandates
• Conducting insurance determinations through the CAO Risk Manager’s Office
• Assist in the collection of data for EWDD and other external entity for special reports
• Assist in tracking of contracts process stages through and internal tracking system
• Providing training and technical assistance to departmental staff and contractors on the contract process
• Quarterly input of contracting data into the DCFS Ethics Commission database.

This position is key in decision making and may be tasked with other special assignments that are deemed necessary. A successful candidate will have an awareness of the City’s Contract procedures, will be detail oriented, and will possess strong interpersonal skills necessary to work both in a team environment, and independently.