job openings

The Management Analyst in the Administrative Services Unit performs various functions within the Department of City Planning.  Position duties include the following: 

1.    Budget

a.    Work with division managers/lead on budget requests.

b.    Assist with the Department’s budget process and assembly.

c.    May assist with other budget-related matters.

d. Assist with budget implementation, including tracking expenditures, revenue collection, fees, etc. 

2.    Position Control and Facilities Management

a.    Assist with tracking positions and staff movements on the org chart within the Department.

b.    Monitor and update position information in the various position control systems and ensure all information reconciled among the various systems and are updated timely and correctly.

c.    Provide backup for facilities management duties as needed. 

3.    Contract and Grant Maintenance and Administration

a.    Coordinate and work with project managers on scope of work, crafting work projects and tasks, and project deliverables.

b. Track and coordinate grant activity such as application submission, grant agreement approval through the legislative process, and monitor expenditures and reimbursements.

4.    Invoice and Encumbrance tracking and processing

a.    Work with consultants, project managers, and accounting staff to complete activities necessary to track, approve, and process invoices.

b.    Encumber and track funds related to grant agreements and/or other agreements.

5.    Other Administrative Duties

a.    Provide backup as needed for the Division.

b.    Perform other duties as needed.