Accountant

Library

Transfer | Location: Civic Center

Bi-weekly Salary

$2,425.60 - $3,547.20

contact information

Ernesto Gomez
(213) 228-7430
humanresources@lapl.org

job description

Los Angeles Public Library

Business Office / Accounting

Accountant Position

 

The Library‚Äôs Business Office / Accounting is responsible for processing payment and revenue for Library Department which includes 72 branches and Central Library. This position performs professional accounting work regarding the preparation of financial records and report in accordance with Generally Accepted Accounting Principles (GAAP) and Controller policies and procedures. The position will perform duties such as, but not limited to: collect and analyze revenue collection; prepare petty cash and travel documents; monitor and report on expenditures; and, review and prepare direct and indirect payments to reimburse the City General Fund and other City Departments. The position also requires attention to detail and accuracy to process accounting documents relating to purchasing, accounts receivable, accounts payable, revenues and costs. Candidates must have knowledge and experience to prepare cash deposits, bank reconciliations, journal vouchers for adjusting and closing entries, financial statements, cost and statistical reports, and complex reports. The Accountant position communicates daily with staff at the City Controller and the Library, vendors and/or other agencies to answer and resolve inquiries regarding documents including demands cancellations,

requisitions, interdepartmental orders, purchase orders and encumbrances. In addition, the position compiles, computes, summarizes, interprets, classifies and records accounting data and information according to City policies and guidelines.

  • Prepares accounting documents such as, but not limited to: General Accounting Expense (GAX), Payment Request Commodity Based (PRC), Travel Expense documents (TEX), Internal Exchange Transaction (IET), General Accounting Encumbrance (GAE) for Purchase Order (PO) and Service Contract (SC) for Library Department contracts in the Financial Management System (FMS).
  • Assists in collecting in cash/checks and making deposits to the bank currently with JP Morgan Chase.
  • Maintains cash journals for deposits received, cost accounting record; prepares statements of receipts, expenditures and encumbrances.
  • Reclassifies and verifies accuracy of revenues received.
  • Verifies and reconciles account and fund balances daily.
  • Reviews accounting documents and invoices for form and content; identifies and/or corrects errors and clarifies discrepancies.
  • Verifies that vendor Business Tax Registration Certificates (BTRC) is in compliance.
  • Maintains an accurate ledger for vendor contracts and purchase orders to track expenditures and determine available funds.
  • Performs other duties for training purposes or administrative needs, as necessary.

Work Schedule: 5/40, 9/80 & hybrid schedules available

How to apply

Candidates must submit a completed, up-to-date, departmental application to the Library Human Resources Office at humanresources@lapl.org. The bulletin will be open until sufficient applications have been received.

Please note, all applications will be reviewed and each candidate's personal and professional qualifications as delineated in his/her application will be reviewed for qualifications relative to those of other candidates. Candidates who present qualifications which most closely match those required for the position will be invited to interview.