Exempt | Location: Civic Center
$84,000.00 - $122,900.00
POSITION: Deputy Director of Grants - Public Safety, Grants, Finance & Contracts Unit
The Mayor’s Office of Public Safety (MOPS) strives to serve all Angelenos by implementing and expanding innovative programs, policy solutions, resources and initiatives to build a safer city. The office oversees the City’s public safety agencies, including the Los Angeles Police Department, Fire Department, Emergency Management Department, as well as the law enforcement agencies at the Port of Los Angeles and Los Angeles World Airports. MOPS is made up of a Policy Team, Program Team, Grants, Finance & Contracts Unit, and Crisis Response Team.
The Deputy Director of Grants will assist in planning, organizing, managing, and providing administrative direction and oversight of major functions and activities of the grant, and will also participate in formulating policy with respect to the allocation of these grant funds. Additionally, the Deputy Director of Grants would communicate with grantors and stakeholders, draft and monitor transmittals, manage grant spending, as well as program related activities.
This position performs diverse, specialized, and complex work involving significant accountability and decision-making responsibility. Successful performance of the work requires an extensive professional background, knowledge of grant development and administration principles, and skill in coordinating departmental work with other City of Los Angeles departments and divisions. Responsibilities include performing and directing many of the department’s day-to-day administrative functions.
To provide professional-level support to the Director of Grants and Finance, and oversee the administration of local, state and federal grants related to homeland security, emergency preparedness and public safety.
Job duties include but are not limited to:
Assists in the management of Mayor’s Office of Public Safety Grant Unit functions, services, and activities, including researching, analyzing, identifying, securing, and maintaining grant and other categorical funding from various sources;
Oversees staff responsible for the administration of grant projects for public safety agencies within the City of Los Angeles, County of Los Angeles, and/or other jurisdictions;
Manages and participates in the development and implementation of goals, objectives, policies, procedures, work standards, and priorities for the department; establishes appropriate budget, service, and staffing levels;
Continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors workload, administrative and support systems, and internal reporting; identifies opportunities for improvement and reviews with the Director; directs the implementation of improvements;
Managing and reconciling grant budget allocations, reviewing/approving grant expenditures, and ensuring grant spending deadlines are met;
Monitoring subrecipient compliance with grant requirements and applying City, State and Federal regulations, as applicable; preparing requests and progress reports to Grantors; and providing information related to City, State and Federal audits;
Establishes and maintains contacts with funding agency personnel and potential grant partners; provides timely advice on funding opportunities, requirements, and procedures;
Coordinates with other Subrecipients, Jurisdictions, Stakeholders, and officials to identify and prioritize project needs and priorities, align project concepts with funding agency requirements, develop measurable outcomes, prepare budget plans, and coordinate grant preparation assignments for comprehensive grants and special projects;
Develops grant applications that meet funding agency requirements and priorities, including writing grant narratives, developing line-item budget and narrative justifications, and completing all required forms and documents; submits grant applications in accordance with varied funding agency requirements;
Conducting grant trainings and participating in the facilitation of quarterly meetings with subrecipients;
Monitors changes in Federal, State, or Local regulations that may affect assigned functions and operations; implements policy and procedural changes as required;
Provides orientation and ongoing technical assistance to grant project directors and personnel on grant implementation, project management, grant closeout, and other funding agency and institutional compliance policies and procedures;
Maintains official grant files for audit purposes as required by various funding agency guidelines and state and federal regulations; assists Fiscal with audit activities related to grants; and
Participates in and supports employee participation on committees, task forces, and special assignments, including, but not limited to, mandated trainings, workshops, and homeland security and public safety events on behalf of, or with, the Mayor.
An undergraduate degree from an accredited college or university
A minimum of five years professional experience in grant/project management and implementation, or equivalent experience, including monitoring and management of program and fiscal components of large government contracts
Ability to organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
Excellent communication skills and ability to work with Grantors, City department staff, community representatives, and elected officials
Experience and strong track record working as part of a team, while also demonstrating leadership initiative and ability to work independently
Strong research and writing skills
Proficiency with Microsoft Word, Excel, and PowerPoint software programs.
Master’s Degree preferred
Applicants should send a cover letter and resume to Mayor.Jobs@lacity.org with “MOPS Deputy Director of Grants” in the subject line no later than December 29, 2023. Please note that applications will be reviewed on an ongoing basis, and suitable candidates may be contacted and hired before the application deadline. We encourage interested candidates to submit their applications promptly.