Commission Executive Assistant I Transfer Opportunity
Job Location:
Board Office
Clifton Moore Administration Bldg, Room 115
1 World Way, Los Angeles, CA 90045
Brief description of duties
- The duties include but are not limited to: overseeing the archiving and organizing of the office's files in both the existing electronic document archiving system and physical filing system; assisting in preparation and finalizing of Board agendas that entail attending Agenda Review meetings, proofreading, distributing and timely posting/publishing of Board agendas in compliance with the Brown Act; assisting the Commissioners as necessary, including performing as Assistant Board Secretary in the absence of the Board Secretary (Commission Executive Assistant II), as well as drafting, finalizing, and certifying Board resolutions; coordinating Commissioners' schedules for Board meetings and briefings with staff or stakeholders, as well as forwarding stakeholders' messages to the Commissioners and/or to Department staff for appropriate response to messages, if needed; leading staff, in the absence of Commission Executive Assistant II, in performing their respective tasks that include facilitating execution of Board-approved contracts/agreements, file termination pursuant to City's/LAWA's retention policy, payment of invoices, and meeting setup; assisting in researching Board records, upon request by Department management and divisions; and responding to public inquiries or records requests relating to Board records.
- 5/40 or 9/80 schedule available
- free employee parking
